You can use groups to manage access to features in Power BI, such as creating and publishing reports, or editing dashboards. You can use groups to control access to data sources that are used in Power BI reports and dashboards.įor example, you can create a group for users who need access to a specific data source, and then grant access to that data source only to users in that group. Groups can be used to distribute content to specific users or groups of users.įor example, you can create a group for a specific department, and then share dashboards and reports with that group, rather than sharing them with individual users. You can use groups to define the level of access that users have to different Power BI resources.įor example, you can create a group for report creators and assign users to that group if you want them to be able to create and publish reports. The chart below helps visualize capabilities by role: Power BI Workspace Capabilities by Role Use Azure AD or O365 Groups for the Following: Defining User Permissions Power BI workspace roles should be utilized to control who has access to the workspace, and what privileges are granted. Additionally, teams need to configure Power BI tenant settings to be enabled ONLY for the workspace creators. With separate Power BI workspaces, administrators can control the creation and publishing of datasets, reports, and dashboards to Active Directory Groups.Īzure AD Security groups should be created for users to define who can create workspaces. However, organizations should still regularly monitor for suspicious activity to ensure these conditions remain effective.Īdditional Resources on Power BI Access Security:Įnterprise Deployment White Paper What Are the Advantages of Workspaces in Power BI? With increasingly sophisticated conditional access settings, organizations can protect their Azure AD and O365 environments with layers of security such as IP address restriction, device-specific restrictions, and group-based access. You can also leverage role-based access controls (RBAC) to limit access to the data, and what actions can be performed.įeatures like Azure Information Protection, Azure Conditional Access, and Azure Security Center provide further tools and measures to protect sensitive data, determine access, and detect vulnerabilities and threats. Advanced Security MeasuresĪzure AD features several built-in Power BI security enhancements, including MFA and user access controls. This streamlined connection with Office 365 applications such as SharePoint Online and Exchange Online also provides instant setup for users when they login to Power BI. Power BI leverages Azure Active Directory (AD) or Office 365 (O365) for secure authentication and login, offering a comprehensive security system of user accounts, roles, access policies, and more. You can implement several safeguards to ensure that data is only accessible by members that are a part of your organization’s Azure Active Directory (AD) or Office 365 environment. How Do I Secure My Azure Tenant?Īccess security is one of the most pressing concerns with the data that is stored in Power BI. We’ve gathered some of the most common questions we hear from our clients to help you effectively secure your Power BI environments while maintaining streamlined accessibility and minimizing user frustration. While the Power BI platform itself has had minimal vulnerabilities in the past two years, breakdowns in user processes surrounding Power BI security can lead to headaches and potential risks for organizations.Īn understanding of some of these advanced governance and security concerns can turn any Power BI user into a savvy data manager. But due to the complex nature of the platform, there are often several points of confusion that pop up for users. Security and governance are two of the most critical considerations in enabling a successful Power BI environment.
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